When a DOT audit lands, the difference between a smooth review and a painful one is whether your documents are ready. Here is the checklist.
Driver Records
- Driver Qualification File for every driver
- CDL copies and current medical certificates
- Annual MVR reviews and violation certifications
- Clearinghouse pre-employment and annual queries
Drug and Alcohol Program
- Consortium enrollment and random selection records
- Pre-employment, random and any post-accident test results
- Your written drug and alcohol policy
Operations
- Hours-of-service and ELD records
- Vehicle maintenance, inspection and repair records
- Proof of insurance and an accident register
Frequently Asked Questions
How far back do I need records? Many records are kept three years (driver files for the length of employment plus three years). Keep more than you think you need.
What if a document is missing? A gap can become a violation. The fix is a system that tracks expirations and keeps everything in one place.
Can Test Pro keep my records audit-ready? Yes. We maintain your driver files, testing records and compliance documents year-round.
Let Test Pro Handle It
Test Pro LLC in Kent, WA helps owner-operators, motor carriers and employers stay compliant across Washington and beyond — drug and alcohol testing, random pools, IFTA, filings and driver files. Call (206) 518-2097 or book an appointment. Questions first? Contact us.